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The Document Management System for the Brecon Beacons Planning Department

The Document Management System (DMS) is an invaluable tool that allows the Brecon Beacons Planning Department to deal more effectively with a vast flow of documents by organising them into one system which is easily accessed by the department, as well as to the public, if desired.

  • Houses around 110,000 full documents, increasing to 750,000 if metadata is included in this figure.
  • Each PDF document can be previewed as a thumbnail - a unique time-saving feature.
  • Contains over 65GB of data.
  • Allows for a greater degree of interactivity with the public.

What is the DMS?

When planning permission is applied for within the Brecon Beacons National Park, there are a large number of documents generated, such as architects' diagrams, photographs, letters and many more. The DMS system assigns each planning application a reference number, and every document relating to that particular application is filed accordingly.

Planning applications are given a status to denote their level of progress, and the general public can use the DMS with the reference number of their planning application and find all relevant documents. This provides members of the public a chance to find out about developments in the area, and even the possibility of participating in the process.

The DMS also runs a limited workflow, and depending on the level of progress, files may or may not be available for viewing by the general public. Each application also contains a private file, in which documents can be stored which are not for public viewing.

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